Before we email a company, we want to know why this team should hear from us about this particular piece of work. A new site, a published service policy or a job description can give us a specific workflow to ask about.
We tested this on our own business. On 6 November 2026, Tenantra sent individually reviewed emails to ten companies across ten industries. Each email asked about one process and offered a 20-minute conversation.
Give each step an owner
We start with public directories and company pages. The research assistant records a source, the relevant business activity, the likely process owner and a public business contact route. If we cannot verify a detail or find an appropriate route, the record goes back for research.
The draft then asks whether a specific handoff takes time or creates repeat work. We review the evidence, address and wording before authorising the message. The approved emails go out individually from our business inbox.
- 01SourceAI does
- 02VerifyAI does
- 03DraftAI does
- 04ApprovePerson decides
- 05Review repliesAI does
- 06DecidePerson decides
Keep the fact separate from the question
Imagine a distributor announces that it opened a second warehouse. That gives us a reason to ask how the team confirms what left one site and what arrived at the other. We can ask the inventory operations lead to walk us through a transfer. Whether that handoff needs attention is for the team to tell us.
We use the same distinction when a company describes how it handles event changes or approves work in the field. The source tells us what to ask about. The conversation tells us whether there is work worth doing.
- Public fact
- A second warehouse opened ✓
- Question
- How are transfers reconciled? Check
- Likely owner
- Inventory operations lead Check
Review the replies before expanding
A scheduled review checks the campaign threads and surfaces replies that need a decision. Routine acknowledgements and out-of-office messages stay out of the review. We take over the conversation when a reply merits a response.
If several replies point us to another role, we revisit who we contact. If the right people engage but the workflow is low priority, we revisit the opening question. We use that feedback to decide where to put the next batch.
- ✓Meeting interest or a referral to the process owner
- ✓A specific question, objection or decline
- ✓A request to stop contact
Measure the work and the outcome
The first ten sends tested our research, review and sending process. The commercial test is whether it creates conversations with people who own the workflow, and whether we can sustain the time it takes to prepare and review each batch.
We take the same approach to client work. Pick one handoff, trace the evidence through it, name who makes each decision, and test the workflow on a small batch before expanding it.
- 01Time to reviewMinutes per account
- 02Substantive repliesBy workflow and contact route
- 03Qualified conversationsWith the person who owns the work